Better place to work than google drive
However, you can get an extra MB of storage space for every friend you refer to Dropbox, for a maximum of 19 GB of free storage space. One caveat about Google Drive is that if you use Gmail, Google Photos, or other Google products, you could very easily burn through those 15 GB before you know it. When you upgrade to paid storage with Dropbox, you also get features like Dropbox Smart Sync, which lets you access your cloud files from your desktop without saving them to your hard drive, and mobile offline folders so you can sync folders to your mobile device and access them without an internet connection.
However, Dropbox does edge out Google Drive when it comes to securing your shared files. You can set passwords on shared files in Dropbox so that only people who have that password can access them. When someone joins or leaves your team, you can promote anyone to owner status of the files, and the owner can then remove someone entirely from accessing the files.
File sharing winner: Dropbox Pro-Tip Sign up for a free Jotform account to create powerful online forms in minutes — with no coding required. Syncing Google Drive and Dropbox use different methods for syncing, which affects sync speed. While both automatically save files, Google downloads and uploads the entire document to sync it.
Google is a bit better at securing your data while it's on their servers, though. Both Google and Dropbox encrypt your data while it's traveling from your computer to their servers. Once it's in the cloud, both generate a key that's used to decrypt it when you need to access it. Google takes an extra step by encrypting that key using a second, rotating master key. This essentially means anyone who could steal data from Google's servers would need two keys to read your data, not just one like in Dropbox.
Google also encrypts data when it's in transit between its own servers. This was an extra step the company started taking to protect data from NSA snooping. In , it was discovered that Dropbox failed to disclose the extent of an earlier breach in , in which Dropbox lost login information on over 68 million accounts.
Dropbox has implemented many new security measures since the breach including but not limited to the ones mentioned above , so it's certainly safer today than it was years ago. A note regarding privacy: Dropbox and Google Drive aren't zero-knowledge cloud storage providers. This means they have access to the encryption keys used to protect your data, accessing your data for analytics and integration purposes.
If you're uncomfortable with this, then you'll need to find a zero-knowledge cloud storage platform instead. Google wins file search; Dropbox wins file organization If spending hours organizing your folders isn't your thing, Google's search features will save you a lot of time. Google introduced search chips on its search bar, suggesting files as you type. The search returns file names and file contents, so there's a higher chance you'll find what you need right away.
As if this wasn't good enough, Drive's advanced search provides a lot of filtering options. Advanced search parameters in Google Drive If you use Chrome, you'll also be able to leverage the power of search there. When it comes to image recognition and OCR, Dropbox lags behind in only offering a document scanning option on the mobile app.
Google is way ahead here, as it extracts text from PDF documents and image formats. And if you use Google Photos to back up your pictures, the company's powerful AI can automatically sort them into albums. Dropbox doesn't have any features for photos. It stores them, and that's all. Searching on Google Drive is great, but there aren't many other folder organization features.
I recently discovered you can change folder colors from dull gray to other more attention-grabbing tones—it's so easy to find my Drafts folder among the clutter now—but that's about it. This is where Google Drive shows that it was made to support the Google software suite and wasn't really built around the idea of cloud storage.
Searching in Dropbox is inferior by comparison, but it's still robust. You can filter by tags, people, and recent files, and nothing else. But if you do prefer to organize your files, Dropbox is the clear winner—and if you develop the habit of tagging your files, you can easily search for them and find what you need.
Setting naming conventions for files in Dropbox The extras in file organization don't end there: You can set a naming convention for file uploads, making it easier to organize the contents of folders and see what's what at a glance. You can create automated folders: place files inside the automated folder and configure it to do what you want it to do. Convert audio file formats from WAV to MP3, for example , do the same for video or images, unzip files, categorize files with tags, and convert files to PDF.
This is how Dropbox shows it was built for cloud storage. A well-configured Dropbox account could save you a lot of time and work in the long run. Dropbox has better sharing options Dropbox and Google both offer strong options to manage who on your team can access your files. Both apps let you share individual files or entire folders by sending an email or by sharing a link.
If you choose the former, you can specify who should have access and revoke or change those permissions later on. If you share a link, you can let anyone with the link view or edit files, but if you ever want to revoke access, you'll need to disable link sharing entirely. Dropbox's range of sharing settings For the most part, Dropbox and Google Drive are identical on this front, but Dropbox has a couple of advantages.
On Dropbox, when you create a shareable link, you can also add a password, so only people who know the password can access the files. You can also set an expiration date, after which the link to your files will stop working.
The expiration date can only be set to a certain day—so, for example, you can't create a link that expires after an hour—but it's more than Google offers. Note: If you use Google Workspace for Business or Education , Google does provide a way to set expiration dates on file access.
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